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Conference iosg::all-in-1_v30

Title:	OLD ALL-IN-1 (tm) Support Conference
Notice:	Closed - See Note 4331.l to move to IOSG::ALL-IN-1
Moderator:	IOSG::PYE

Created:	Thu Jan 30 1992
Last Modified:	Tue Jan 23 1996
Last Successful Update:	Fri Jun 06 1997
Number of topics:	4343
Total number of notes:	18308

2393.0. "delete archive document, what happens to file ??" by MSAM00::HOSOKEHUN () Thu Mar 11 1993 00:58

    Hi,
    
    I have a queation on archiving on ALL-IN-1 V2.4
    
    If I sent a mail to 2 people, my copy goes to read box, in the shard
    directoriy. When the 2 users read their mail, the same copy is still in
    the shared directory.
    
    Now, If we start to archive the same mail, what happens ?? I believe
    that ALL-IN-1 will make a copy of the mail in shared diretory to
    archive. So essentially, my archive area has 3 copies of the same mail
    ?? Then what happens to the original copy in the shared directory ??
    
    Also, if now I delete the archived mail, what is going to happen to the
    copy that I had archived earlier in the archived area ??
    
    
    Thanks in advance for any input.
    Angelineff

T.R Title User Personal
Name Date Lines

2393.1 Yep, you get multiple copies AIMTEC::ROSIEP::PORTER_T Atlanta CSC Thu Mar 11 1993 01:59 19

T.R	Title	User	Personal Name	Date	Lines
2393.1	Yep, you get multiple copies	AIMTEC::ROSIEP::PORTER_T	Atlanta CSC	`Thu Mar 11 1993 01:59`	19
	When you archive a document that is in a mail area then (as you say) a copy is put in the archive area and the usage count of the one in the mail area is decremented (just as if you had deleted your reference to it). If all the user's who reference the document archive it then you will get multiple copies in the archive area and the copy in the mail area will be deleted (when the usage count hits 0). If you delete an archived document then you lose your reference to it and hence can no longer access it, however the copy in the archive area will remain untouched. Normally when you archive a document you end up with two pointers to it, the original with an ARCHIVED status and a cross reference in the ARCHIVED DOCUMENTS folder. This reduces the chance of you accidentally deleting the document. HTH Terry

When you archive a document that is in a mail area then (as you say) a copy 
is put in the archive area and the usage count of the one in the mail area is 
decremented (just as if you had deleted your reference to it). If all the 
user's who reference the document archive it then you will get multiple 
copies in the archive area and the copy in the mail area will be deleted 
(when the usage count hits 0).

If you delete an archived document then you lose your reference to it and 
hence can no longer access it, however the copy in the archive area will 
remain untouched.

Normally when you archive a document you end up with two pointers to it, the 
original with an ARCHIVED status and a cross reference in the ARCHIVED 
DOCUMENTS folder. This reduces the chance of you accidentally deleting the 
document.

HTH

Terry